!>
10 Great Google Tools You Need in Your Business Workflow
Added 20th Nov 2012Google is so ubiquitous in our everyday digital lives that it's easy to overlook the many tools it offers that have a business slant. But there are lots of them, and I'm not just talking about Microsoft Office equivalents such as Google Docs, Sheets, and Slides, or Google Analytics.
Gathered here are ten serious Google services that can boost your productivity, get your team on the same page, and market your company. You probably already use some of these services for fun—like Hangouts—but they have powerful business applications as well.
Blog: Google and Your Business
If you haven't stumbled across Google and Your Business—Google's blog for businesses—you owe it to yourself to check it out. It's a gateway to all sorts of resources, including tip collections, case studies, and news about relevant hangouts and sites, such as Google for Entrepreneurs. The fly-out toolbar on the right makes it easy to archive posts, apply labels, add to your RSS feed, and find other useful Google blogs.
Google Places for Business
With Google Places for Business, you can add salient details about your business—not just name, address, and phone number, but business category, hours of operation, types of payment accepted, and areas served—to Google's database without paying Google a dime. The information—including a small map—appears in relevant Google search results. Google Places previews what your listing will look like even as you provide the information in a questionnaire. While this service is free, Google does encourage you to increase your business's visibility by buying an AdWords ad, but the sales pitch is low-key.
Google+ Pages
Google+ Pages is Google's equivalent of a Facebook page, but with a couple of customization options specifically designed for businesses. You start by choosing the type of businesses (brick-and-mortar companies have options to help people locate them), then add content such as a cover photo, your logo, and a brief description. As the creator of the page, you can designate other administrators or even transfer ownership of the page. Use it to promote your business with photos, videos, news, links to Hangouts, and more.
Google+ Hangouts
Google often promotes Hangouts as a video chat room for friends and family, but the chat rooms also have features that make them useful for business meetings. Not only can you see and hear up to ten participants, but you can collaborate on Google Drive documents, share your screen, or run third-party apps. A Hangout may not offer all the features of a commercial Web-conferencing tool such as WebEx or GoToMeeting, but the ones it does have may be all that a geographically dispersed team needs—and it's free.
Google Voice Global Spam Filtering
Sadly, spam is no longer confined to the email inbox. Robocalls can be a major time-consuming distraction. But just as Gmail's spam filter quite effectively winnows out a lot of junk mail, Google Voice (Google's universal call forwarding/voicemail service) offers tools for discarding these unwanted calls before they ring through. Primary among them is Global Spam Filtering, which immediately discards calls coming from numbers Google has identified as spam sources. Activate it by clicking on Calls in Google Voice's settings.
Smart Rescheduler for Google Calendar
If you need to reschedule a meeting you've created in Google Calendar, you could look through participants' shared calendars to see when everyone is free—or you could enable Smart Rescheduler inGoogle Calendar Labs (which you access from the GCal settings menu), and let Google do the searching for you. Once enabled, Smart Rescheduler appears as a widget on the right side of the Calendar window; to use it, highlight the event you wish to reschedule, and click the Find a new time link. You'll get a list of alternative times, each with a Schedule This button to click for the time you choose.
Google Forms
Google Forms, a capable and easy-to-use survey tool, is a free Google Drive add-on you can download at the Chrome Web Store (which also has free and paid business apps from third-party vendors). Create your survey from question templates (choosing between types such as multiple choice, checkbox, scale, or text answers), then either post it in a Google+ Hangout or distribute it via email. Recipients submit the completed form by clicking a button at the end. The survey itself and the responses are all automatically stored on your Google Drive, and you can view the results in either summary form (with auto-generated graphical aides) or in a spreadsheet.
GoMo
In the era of the smartphone, having a website created for desktop browsers may not be enough. GoMoby Google is a site for businesses that want to investigate creating a mobile-friendly version of their site, or at least that want to test how accessible their site is to mobile users. There's a tool that shows what your site looks like on a smartphone and that rates its mobile-worthiness by asking a couple of questions—for example, whether you can click links with your thumb. If nothing else, GoMo makes you give some thought to these issues—and if you want to act, it has links to developers that can help you out or do the work for you.
GMail Priority Inbox
Gmail puts yellow arrows next to messages it believes, based on Google algorithms, you'll find important, and you can modify its choices manually (by clicking on the arrows) to help teach it what really matters to you. The visual cues save you time in sifting through your mailbox, but you can speed things up even further with Gmail's Priority Inbox feature. Just click on Inbox in the left nav bar (to bring up the inbox-style menu) and choose Priority Inbox, which will group at the top of your inbox all unread messages with yellow arrows. If you want to go back to sorting mail according to when it arrived, just pick Classic from the Inbox style menu.
Two-step verification for Google accounts
If news about hackers gaining access to password-protected data has made you nervous (or even if it hasn't), consider beefing up your Google account security by activating Google's two-step verification for account logins. This adds a second password (in addition to the usual password entry) for logins: a code Google sends to your cell phone or landline, or that you store on paper in your wallet (in case you're not near a phone). After an initial setup, you can waive the requirement on trusted computers and mobile devices for 30 days—and you can always revoke waivers from your security settings. Read a detailed explanation and setup guide here.
-
GE Thinks it's Time to Put Industrial Data in the Cloud
Internet tools are just starting to be applied to industrial tasks such as maintaining equipment and optimizing operations, but the wealth of data being produced by industrial systems could make this a major focus of development in the coming years.
-
Microsoft Slashes Surface RT Prices by 60% for Schools
Microsoft today confirmed that it has heavily discounted the Surface RT tablet to universities and K-12 schools, cutting the price of the entry-level model by 60%.
-
The Microsoft Break-up that Never Happened
Thomas P. Jackson, the former federal judge who in 2000 ruled that Microsoft should be split into two companies, died Saturday. What if his ruling, overturned before it could be implemented, had gone into effect?
-
Microsoft Dynamics ERP Software Now Available on the Azure Cloud
Microsoft is upping the stakes in the growing market for cloud-based ERP, with its Dynamics GP 2013 and NAV 2013 products now available for deployment on its Azure service.
-
Icahn Acquires Larger Stake in Dell, Proposes New Buyout Deal
Carl Icahn has acquired a larger stake in Dell and called for a better buyout offer than the proposal of US$13.65 per share from Michael Dell and Silver Lake Partners.
-
IT Capital Spending Rises, But Not for PCs
While Windows 8 is getting blamed for dismal PC sales, upgrading laptops and desktop systems isn't a priority for business users, according to new research.
-
Google Asks to Make Surveillance Orders Public, Citing First Amendment
Google has asked the court overseeing terrorism-related surveillance programs at the U.S. National Security Agency to allow the company to publish information on the number of surveillance requests it receives.
-
Tablet Downsizing Trend to Quicken in Second Half of 2013
The shift toward smaller tablets will accelerate in the second half of the year when a slew of tablet makers, including Apple, introduce new models with screens 8-in. or smaller, said Richard Shim, an analyst with DisplaySearch.
-
Fortinet Introduces Next-Generation Operating System for Web Application Firewall Product Family
The company also launched New Enterprise-Class FortiWeb Appliances for Protecting Critical Web Applications in Heavily Trafficked Environments
-
Starbucks Introduces Contactless Payments to 550 UK Stores
Starbucks introduces near field communication (NFC) point of sale terminals across 550 UK stores.
-
Yahoo Discloses User Data Requests from US law Enforcement Agencies
Yahoo has received between 12,000 to 13,000 requests for user data from law enforcement agencies in the U.S. between Dec. 1 and May 31 this year.
-
How Google's Internet Balloons Work
Google launched high-altitude balloons in a test to create a wireless network that could provide Internet access to remote and underserved parts of the world.
-
Vodafone Lets You Recharge Your Phone with Your Butt
Vodafone, in partnership with researchers from the University of Southampton, have created a pair of phone-recharging pants called the Power Pocket shorts, which comes with a small patch of thermoelectric material stitched directly into a pair of denim shorts that simply converts body heat into power.
-
Proposed E-license Plates Could Be Used to Track People
A pair of South Carolina lawmakers has introduced legislation that would pave the way for a pilot program involving electronic license plates that could be altered remotely by the state's DMV.
-
Google Funds Campaign Against Child Porn Online
Google announced via blog post a new technology-driven initiative against child pornography. The company is launching a $2 million Child Protection Technology Fund "to encourage the development of ever more effective tools" to fight online child pornography.



This group is a platform to encourage IT leaders in the country to connect, share and collaborate with peers. If you are a senior IT professional in India, we'd love to have you join.
